INSTRUCTIONS FOR COMPLETING
SHARED REGISTRY SYSTEM REGISTRAR ACCREDITATION APPLICATION
Table of Contents
I. Background Information
II. Preparation and Required Information
III. Submitting Your Application
IV. Schedule for Registrar Accreditation
V. Submission of Confidential Materials
VI. Instructions for the Application Questions
Please note: The information contained in these instructions was originally posted in 1999 and is now somewhat outdated (i.e., the accreditation fee was raised to US$2500 as of 1-July-2001). We're in the process of preparing a comprehensive update. Please contact <firstname.lastname@example.org> for any updates before submitting your application.
These instructions are intended to assist applicants to complete their application forms. The instructions provide some additional guidance on each of the questions set forth on the Application. Questions should be sent to ICANN at email@example.com.
A. Collect your company's financial information, including bank statements and insurance certificates, if available; audited annual reports if you are a publicly traded company; or other documents that will demonstrate how you will be able to procure adequate working capital and commercial general liability insurance;
B. Collect your company's technical information, including current (or proposed) technical capabilities to provide SLD registration services, electronic backup of registration data from customers, security for all registration information, and continued SLD name use for SLD holders in the event your company goes out of business or ceases to operate as an accredited registrar, and other current (or proposed) technical capabilities, as specified in the application;
C. Be prepared to submit the application fee of US $2500.00.
Completed Applications must be sent by mail, express mail, or courier to ICANN at the following address:
To facilitate processing, applicants are encouraged to submit their applications and supporting information on 3.5" floppy disk(s) in a widely accessible format, as well as on paper.
Applicants are strongly encouraged to avoid, or at least to minimize, requests for confidential treatment of information submitted in connection with applications for accreditation. An applicant wishing to designate application material for confidential handling must include a separate, prominent notice to ICANN attached to the front of the application designating the specific information the applicant deems confidential, such as answers to particular questions or specific documents or portions of documents that should be handled confidentially by ICANN. The notice must state the restrictions on disclosure or use that the applicant requests for that information and explain why the applicant believes those restrictions are necessary to protect its legitimate trade secrets.
Applications with requests for confidential handling will be reviewed for confidentiality by ICANN staff before further consideration. ICANN staff will promptly notify the applicant of the extent to which ICANN is willing to agree to treat the designated information confidentially, requesting a response from the applicant within two business days.
In the event ICANN and the applicant do not agree on provisions for confidential treatment within two days, ICANN will, to the extent of the applicant's request for confidentiality, delete all confidential material submitted by the applicant in tangible, written form. The deleted information will then cease to be part of the applicant's application and will not be considered by ICANN staff in reviewing the application for registrar accreditation, nor will the deleted information be disclosed or otherwise used by ICANN.
ICANN's accreditation guidelines do not set high threshold requirements for registrars' business capabilities and operations. ICANN must, however, be assured that all accredited registrars can efficiently, accurately, and securely handle their registration obligations without adversely impacting the operation of the Internet. ICANN does not seek to accredit only the top few applicants, but to accredit all applicants that can meet the minimum operational criteria to reliably provide competitive registration services.
10.b. ICANN asks that you estimate the number of registrations you believe your business can process per month. Use your current or proposed financial and technical information as a guide in formulating this estimate. Keep in mind that you must receive from customers the registration data required by ICANN (see Registrar Accreditation Agreement), maintain it in an electronic database, make it available on a daily real-time public access database (such as a WhoIs-type service), and provide the means to update the information promptly. There is no "magic number" of projected registrations that will guarantee you accreditation. Use your judgment, given your current or reasonably proposed capabilities.
10.c. This question asks you to detail how and why you believe you can handle the volume of registrations per month you estimated in question 10.b. Describe all the information you used to answer question 10.b.
10.e, f, g. These are technical questions designed to assess whether your current technical capabilities can accommodate all of the archival and WhoIs-type informational and database requirements for registrars. Please detail how your current (or proposed) business would establish and support such capabilities. Do you have the technical expertise to create and run a Whois-type public access database service? Can you create and maintain the necessary electronic databases and provide daily backup and archives of them?
10.h. Describe any security measures you currently implement, along with a detailed description of your proposed security system. Have you had any experience creating network, database, or other such security systems?
10.i. Please be as detailed as possible describing what technical capabilities you have (or propose or have) that will assure customers of SLD continuity no matter what happens to your business. ICANN considers this element of registrar obligations to be vital to the stability of the Shared Registration System. It is also a vital competitive threshold for registrars. If possible, describe how you would transfer SLD registration data to other registrars, and how promptly such a transfer would be achieved, in the event of a business failure.
10.j. ICANN intends for domain name registrants to receive prompt service for all their registration needs. To achieve this, Applicants must have sufficient staff who are qualified to handle registrar obligations. Note that a combination of full-time and part-time employees may be sufficient if it will provide adequate service to customers. Likewise, fewer than five employees may be adequate if you can show that it will be sufficient in your circumstances.
10.k. This question requires technical information similar to the answer in 10.i.
10.l. Note that a policy limit of US $500,000 will be deemed sufficient, but that a lesser amount will be accepted upon a showing that it provides for reasonable compensation under the circumstances to provide the projected volume of domain name holders reasonable compensation for losses caused by your possible wrongful covered acts. Please attach your insurance certificate if you currently have general commercial liability insurance.
If you do not currently have such insurance, you do not have to include a certificate of insurance with this Application. Instead, ICANN requires only that you describe the basis upon which you believe that you can get sufficient coverage. In this situation, a certificate of coverage would be necessary as a condition to accreditation becoming effective.
10.m. Note that US $70,000 of liquid capital will be deemed sufficient at the commencement of the accreditation period, but a lesser amount will be accepted upon a showing that under the circumstances it will provide adequate working capital. Proof of working capital may include a bank statement showing a sufficient level of liquid capital immediately available in your (the entity's) name, a certificate of a guaranteed bank loan, or a certificate of a letter of credit, all from a recognized financial institution. As with insurance, proof of liquid capital need not accompany this Application if you do not currently have sufficient working capital, but would be a condition for accreditation becoming effective.
If you have an existing registrar business or propose to convert your existing domain-name reseller business into a registrar business, you must send, with this Application, an independently verified financial statement (such as an accountant's audit) which shows that you have adequate working capital devoted to your business.
11 and 12. You must determine whether any of the (i) officers, (ii) directors, (iii) managers, or (iv) those entities or persons owning five percent or more of your business (or proposed business) fall into the categories listed.
If you have any further questions, please submit them via e-mail to firstname.lastname@example.org. We will endeavor to assist you to the best of our abilities.