This document is a draft
for public comment posted on 24 June 2003. Please be sure to check
the ICANN website for any later versions of this document before
you submit your application.
Please submit any comments on this draft to <email@example.com>.
INSTRUCTIONS: This document
describes the requirements for completing a New sTLD Sponsoring Organization
Proposal. A Sponsoring Organizationís Proposal is to be submitted as
part of an application for a new sponsored TLD. It should be prepared
and submitted by either the Sponsoring Organization, or, where the
Sponsoring Organization has not yet been formed, by organization(s)
or person(s) proposing to form the Sponsoring Organization.
The Sponsoring Organizationís
Proposal should be prepared with careful reference to the other documents
to be submitted and the Request
for Proposals ("RFP") itself. Particular
attention should be paid to the Evaluation
Methodology and Selection Criteria that describes how your application
will be evaluated and should therefore affect how the following questions
The Sponsoring Organizationís
Proposal will be posted on the ICANN website as part of the applicantís
overall application. As such, no
information should be included in the Proposal.
The Sponsoring Organizationís
Proposal should be separately bound and labeled: ďNew sTLD Sponsoring
Organizationís ProposalĒ and should
all the questions raised below. It should be signed where indicated
on behalf of the applicant(s).
I. DESCRIPTION OF PROPOSED sTLD AND SPONSORING ORGANIZATION
A1. The purpose of this section is to describe the motivation for the
proposed new sTLD and expected Sponsored sTLD Community, and to provide
background and an overview of the Sponsoring Organization, and the
proposed policy-making methodology, including requested delegation
of policy authority from ICANN.
A2. Namestring and Naming Conventions
A2.1 TLD String. Please identify the TLD string(s) you are proposing.
You may propose up to three, to be ranked in the order of your preference.
A2.2 Naming conventions. Describe the naming conventions and structure
within the TLD. e.g., will registrants have names registered at the second
level (directly under the TLD, as in registered-name.com), or will the
TLD be organized with sub-domains so that registered domain names are
created at a lower level (as in registered-name.widget.com)?
A3. Sponsoring Organization Structure
A3.1 Please submit a comprehensive description of the structure and nature
of the Sponsoring Organization and the manner in which that organization
will conduct its operations, including policy-formulation activities.
We strongly recommend retaining professional legal assistance to aid
in the formulation of your Sponsoring Organizationís Proposal and accompanying
A3.2 The following documents should be attached to the description:
A3.2.1. Articles or certificate of incorporation, organization, association,
A3.2.2. Bylaws or any similar organizational document or agreement between
or among the organization and its shareholders or members;
A3.2.3. List of persons presently on the supervising board of directors
of the organization, or, if the organization is a subsidiary, those persons
on the supervising board of directors of the ultimate parent company
(or to be initially on the board of directors); and
A3.2.4. Resumes for present or proposed board members (please do not
include any home address or telephone numbers or other personally identifying
sensitive information as part of these resumes, since the resumes will
be posted on the ICANN website).
Although applicants that have not yet formed the sponsoring organization
may not be in a position to provide as much detail as those who have,
every effort should be made to provide as much detail as possible.
The ability for the evaluators to understand the proposed sponsoring
is critical in the evaluation of the Sponsoring Organization and
structure (see Evaluation
Methodology and Selection Criteria).
A4. To the extent applicable and not clear from the foregoing attached
documents, please address the following topics in detail.
A4.1. Organization Information. Principal location, legal status of the
organization, laws under which it is organized, type of organization
(corporations with and without members, associations with and without
members, intergovernmental organizations, etc.).
A4.2. Organization Structure. Size of organization, roles/duties of directors
and officers and other staff, supporting and/or contributing organizations,
A4.3. Organization Purpose. Functions and mission of the organization,
definition of community to be served, method of ensuring operation in
the interest of the stakeholders of the community to be served and the
Internet at large.
A4.4. Appropriateness of Sponsored TLD Community. Please provide detail
on the community to be served and explain why the defined community to
be served is appropriate for the creation of an sTLD.
A4.5. Representation. Manner in which the organization will represent
and take input from the community to be served, and the categories of
stakeholders or constituents to be included in the organization.
A4.6. Openness and Transparency. Measures taken to promote openness and
transparency, access to information, web site use, public posting of
information, meeting minutes, notice and comment provisions.
A4.7. Initial Directors, Officers and other Staff. The identity and qualifications
of the initial directors, officers and staff.
A4.8. Selection of Directors, Officers, Members, Staff, etc. Eligibility,
method of selection, term of service, compensation, conflicts of interest,
resignation, removal, vacancies.
A4.9. Meetings and Communication. Frequency of meetings, location of
meetings, provisions for telephone meetings, other methods of communication,
responsibility for generation of minutes for meetings and access to the
same once prepared.
A4.10. Fiscal Information. Initial budget, expenses, existing capital,
sources of revenue, accounting standards applied, frequency of audit,
copies of last prepared annual report and annual statement, if available.
A4.11. Indemnification from Liability. Please provide an overview of
the limitation on liability of the organization, directors, officers,
and staff, as applicable.
A4.12. Amendment of Articles of Incorporation or Bylaws. Procedures for
making amendments to the articles of incorporation/association, bylaws,
and other organizational documents.
A5. Proposed Extent of Policy-Making Authority. Please list and describe
in detail the areas over which a delegation of policy-formulation
authority is sought, including:
A5.1. the scope of authority sought;
A5.2. the reasons/justifications for seeking authority;
A5.3. the method of guaranteeing that your organization will administer
the policy in the interest of the Internet at large;
A5.4. the means for ensuring opportunity for members of the Sponsored
TLD Community to discuss and participate in such policy formulation;
A5.5. the creation of procedures for facilitating participation
by a broad cross-section of the Sponsored TLD Community; and
A5.6.Whether variation from existing ICANN policies is intended
during the start-up phase of the new sTLD.
A6. Proposed Policy-Making Process. Please provide a detailed description
of the process for formulating policies for the TLD, including a
detailed description of the requirements
for adoption of different types of policy. Please also provide any
proposed policies or procedures for allowing reconsideration and
review of proposed
or adopted policy or implementation decisions.
A7. Level of Support from Sponsored TLD Community. Please provide evidence
of broad-based support from the proposed Sponsored TLD Community
for the establishment of the sTLD, for the proposed Sponsoring
Organization, and for the proposed policy development, implementation
and maintenance process. This should be summarized in the Sponsoring
Organizationís Proposal itself, but letters of support can be attached
to the proposal.
ICANN may reject a proposal, however sound it may otherwise be, should
ICANN receive, either as part of this proposal or independently, significant
evidence of opposition to the proposal from key segments of the affected
Sponsored TLD Community.
II. ADDITION OF NEW VALUE TO DNS
The purpose of this section is to describe why the introduction of the
proposed new sTLD will make the Internet and the DNS more useful and
more accessible to broader communities and to more end users; and why
the same objective(s) cannot be achieved at the second-level of an existing
A8. Attributes of Name. Please describe to what extent the proposed
name(s) of the sTLD:
A8.1 Categorizes a broad and lasting field of human, institutional,
or social endeavor or activity;
A8.2 Represents an endeavor or activity that has importance across
multiple geographic regions;
A8.3 Has lasting value;
A8.4 Is appropriate to the scope of the proposed Sponsored TLD
A9. Enhanced Diversity of DNS. Please describe how the proposed sTLD:
A9.1 Is clearly differentiated from existing TLDs and how this
differentiation will be beneficial.
A9.2 Meets needs that cannot reasonably be met at the second level
of an existing TLD (e.g., widget.com instead of .widget).
A9.3. Attracts ďsupplierĒ and ďuserĒ communities to the Internet
that are not already served by the DNS.
A9.4. Enhances competition in domain-name registration services,
including competition with existing TLD registries.
III. REACHING AND ENRICHING BROAD GLOBAL COMMUNITIES
This section describes how the proposed new sTLD will have broad functional,
geographic, and demographic impact, meeting the needs of significant
A10. Demographic Reach. Please project realistically the demographics
of planned registrants and users, and the basis for these projections.
As a minimum, the following
information should be included: number of people and institutions
served; number of potential and planned new registrants.
A11. Global Reach and Accessibility. Please indicate how the proposed
sTLD will serve broad global communities, and to what extent the
proposed name will have broad global meaning.
IV. PROTECTION OF THE RIGHTS OF OTHERS
This section describes how policies to be followed by the proposed new
sTLD will protect and respect the rights of others, particularly with
respect to ensuring that only charter-compliant individuals or entities
will be able to register domain names and means of protecting the rights
of those with legitimate claims on domain names, whether or not those
claims lead to actual possession of domain names.
A12. Assurance of Charter-Compliant Registrations. Describe the
policies for protection of intellectual property. Your response should
address at least the following questions, as appropriate
to the TLD:
A12.1 What measures will be taken to discourage registration of
domain names that infringe intellectual property rights?
A12.2 What measures do you propose to take to ensure that only
charter-compliant persons or entities are able to register domain
names in the proposed
A12.3 If you are proposing pre-screening for potentially infringing
registrations, how will the pre-screening be performed?
A12.4 What registration practices will be employed to minimize
A12.5 What measures do you propose to ensure compliance (on an
on-going basis) with applicable trademark and anti-cybersquatting
A12.6 Are you proposing any special protections (other than during
the start-up period) for famous trademarks?
A12.7 What are your procedures for tracking applications that
are deferred or denied because of eligibility concerns?
A12.8 How do you intend to monitor transfers to ensure eligibility
of the registrant to which the registration is to be transferred
has been confirmed?
A12.9 How do you propose to provide a complete, up-to-date, reliable,
and conveniently accessible Whois database concerning registrations
in the TLD?
A13. Assurance of Adequate Dispute-Resolution Mechanisms. Describe
the policies for domain name and other dispute resolution. If you
are proposing variations to ICANNís Uniform
Dispute Resolution Policy, please address the following questions:
A13.1 To what extent are you proposing to implement the ICANN
Uniform Dispute Resolution Policy?
A13.2 Please describe any additional, alternative, or supplemental
dispute resolution procedures you are proposing.
A14. Provision of ICANN Policy-Compliant Whois Service. Describe
your proposed policies on data privacy and Whois service to the extent
there is any proposed variation from ICANNís applicable
V. ASSURANCE OF STABLE REGISTRY OPERATION
The purpose of this section is to provide reasonable assurance that
the introduction of the new sTLD will not affect the stability of the
DNS, and that there will be continuity of service to existing registrants
in the event of business failure of either the Sponsoring Organization
or the proposed Registry Operator. The purpose is also to provide information
on how ICANN-accredited registrars will relate to the proposed sTLD.
Sponsoring organizations are responsible for securing an initial Registry
Operator for the proposed TLD and ensuring that the Registry Operator
completes the Registry
Operatorís Proposal (only required if the applicant
has selected Option B in the New
Application Transmittal Form. See Requirements
for Registry Operatorís Proposal). Successful applicants
will be responsible
entering into detailed contracts
for the provision of registry operation services. These contracts
address all of the required functions as outlined in the Registry Operatorís
Proposal. However, for the purposes of this application, a Letter of
Commitment or proposed contract from the proposed Registry Operator
A15. Identification of Registry Operator.
Please list the full legal name, principal address, telephone and fax
numbers, and e-mail address of the Registry Operator.
A16. Contract with Registry Operator.
Please attach one of the following:
- A copy of your contract with the selected Registry Operator for
provision of registry services;
- A signed letter of commitment (or a registry services contract)
from the proposed Registry Operator. The letter of commitment must
at a minimum (a) the willingness of the proposed Registry Operator
to enter into an appropriate agreement for services with the Sponsoring
Organization if the latter is successful in its application and
an agreement with ICANN; (b) the general terms and conditions
of such an agreement, including its duration; (c) details of a mechanism
in the event of business failure of the Sponsoring Organization,
the rights of the Sponsoring Organization under the agreement with
Operator must be assignable to ICANN for a period of at least
one year; (d) the Registry Operatorís performance obligations; and
for handling changes of the Registry Operator, non-performance,
- A statement that the Sponsoring Organization will serve as the
Registry Operator for the proposed TLD. In this case, the Sponsoring
must prepare and submit the Registry Operatorís Proposal in
addition to the Sponsoring Organizationís Proposal.
If Option B is selected (see New
sTLD Registry Operator's Proposal and
application Transmittal Form),
Operatorís Proposal must accompany this application (see
Requirements for Registry Operatorís Proposal [crossref]). This is
not required if
Option A is selected. Option A applies where the Sponsoring Organization
has selected as a Registry Operator one of the Registry Operator
organizations (listed in Appendix C of the Request
ICANN already has entered into an agreement for the provision of
registry services, provided that the chosen Registry Operator must
be in compliance
with all material terms of the existing agreement and presently itself
responsible for the provision of the registry services under the agreement.
A17. Registration Policies
This section is used to describe the registration policies to be followed
by the sponsored sTLD.
A17.1 Registrars. Describe in detail the policies for selection
of, and competition among, registrars. As reflected in subsection
of the model agreement, ICANN policies generally require sponsors
that all Registry Services are provided through ICANN-Accredited
Registrars. There are, however, two notable exceptions: (a) Eligibility
Services may be provided by other means, to the extent described
in the delegation of authority to the sponsor set forth in the
and (b) during the start-up phase, a different means of providing
Registry Services may be provided. In addition, the agreement specifies
of the Sponsorís ability to select the ICANN-Accredited Registrars
that will be used for the sTLD. With these requirements in mind:
A17.1.1 How do you propose to provide Eligibility and Name-Selection
Services, both during the start-up phase and afterward?
A17.1.2 Do you propose to provide registry services to registrants
during the start-up phase only through ICANN-accredited registrars?
please state in detail how you propose to provide registry services
during the start-up phase, and describe in detail the schedule
for change-over to use of accredited registrars.
A17.1.3 Do you propose to allow all ICANN-accredited registrars
to act as registrars for the sTLD? If not, what criteria do you
propose to use
in selecting registrars, and how many do you propose to select.
A17.2 Billing and Collection. Describe variations in or additions
to ICANNís policies for billing and collection.
A17.3 Services and Pricing. What registration services do you propose
to establish charges for and, for each such service, how much do
you propose to charge?
A17.4 Start-up Period. In this section, you should thoroughly describe
all policies (including implementation details) that you propose
to follow during the start-up phase of registrations in the TLD,
to the extent
they may differ from the eligibility and name-selection services;
functional or performance specifications provided for in the
policies for use of ICANN-accredited registrars (see Attachments
6, 7 and 9 to the Model Agreement). The following questions highlight
of the areas that should be considered for start-up policies:
A17.4.1 How do you propose to address the potential rush for registration
at the initial opening of the TLD? How many requested registrations
do you project will be received by the Registry Operator within
day, week, month, and quarter? What period do you believe should
be considered the TLDís ďstart-up period,Ē during which special
procedures should apply?
A17.4.2 Do you propose to place limits on the number of registrations
per registrant? Per registrar? If so, how will these limits be
A17.4.3 Will pricing mechanisms be used to dampen a rush for registration
at the initial opening of the TLD? If so, please describe these
mechanisms in detail.
A17.4.4 Will you offer any ďsunrise periodĒ in which certain potential
registrants are offered the opportunity to register before registration
is open to the general public? If so, to whom will this opportunity
be offered (those with famous marks, registered trademarks,
second-level domains in other TLDs, pre-registrations of some
sort, etc.)? How
you implement this?
A18. Signature Page
Every New sTLD Sponsoring Organizationís Proposal must terminate with
a signature page containing the following affirmation:
By signing this New sTLD Sponsoring Organizationís Proposal, the undersigned
certifies (a) that he or she has authority to do so on behalf of the
Sponsoring Organization and, on his or her own behalf and on behalf of
the Sponsoring Organization, (b) that all information contained in this
proposal, and all documents attached to this proposal, is true and accurate
to the best of his/her/its knowledge and information. The undersigned
understands that any material misstatement or misrepresentation (or omission
of material information) will reflect negatively on any application of
which this proposal is a part and may cause cancellation of any delegation
of a top-level domain based on such an application.
Name (please print)
Name of Applicant Entity
concerning the layout, construction and functionality of this site
should be sent to firstname.lastname@example.org.
©2003 The Internet Corporation for
Assigned Names and Numbers. All rights reserved.