Historical Resolution Tracking Feature » Contract Approval, RC Transcriptions

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Contract Approval, RC Transcriptions

Resolution of the ICANN Board
Meeting Date: 
Thu, 28 Oct 2021
Resolution Number: 
2021.10.28.02 – 2021.10.28.03
Resolution Text: 

Whereas, ICANN has established a need to enter into a contract for transcription services supported by RC Transcriptions.

Whereas, the Board Finance Committee has reviewed the financial implication of contracting with RC Transcriptions.

Whereas, both the organization and the Board Finance Committee have recommended that the Board authorize the President and CEO, or his designee(s), to take all actions necessary to execute the contract with RC Transcriptions and to make all necessary disbursements pursuant to the contract.

Resolved (2021.10.28.02) the Board authorizes the President and CEO, or his designee(s), to take all necessary actions to execute a contract with RC Transcriptions and to make all necessary disbursements pursuant to the contract.

Resolved (2021.10.28.03), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article 3, section 3.5(b) of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

RC Transcriptions has supported transcriptions of audio files recorded during teleconference calls as well as all sessions of ICANN meetings for over 10 years. The service has always been of the utmost quality. Throughout the years the vendor knowledge of ICANN org, from a linguistic perspective, has become of great value in order to ensure accuracy and consistency.

Three years ago, ICANN organization moved all transcription projects for the GNSO from Verizon to RC Transcriptions for both cost savings as well as a faster and clearer process and flawless delivery turnaround.

ICANN org did not conduct a formal Request for Proposal (RFP) and has chosen to stay with RC Transcriptions due to improved financial terms and a superior product compared with the other vendors. In addition, RC Transcriptions' familiarity with ICANN processes provides the best services for 6 UN Languages. To source another vendor would require additional staff support and expenses to familiarize a new vendor with ICANN's unique platform across SO/AC meetings and ICANN Public Meetings.

[Redacted – Confidential Negotiation Information]

After careful analysis, the Board agrees with the org that a contract with RC Transcriptions ensures seamless continuity of transcription services and is in the best interest of ICANN org.

Executing the contract on favorable terms is in the public interest as it will continue ICANN org's transcription services provided to its community and therefore is also consistent with ICANN's Mission. There is no anticipated impact to the security, stability, and resiliency of the domain name system.

This is an Organizational Administrative function that does not require public comment.