Historical Resolution Tracking Feature » June 2016 ICANN Meeting Venue Contracting

Important note: The explanatory text provided through this database (including the summary, implementation actions, identification of related resolutions, and additional information) is an interpretation or an explanation that has no official authority and does not represent the purpose behind the Board actions, nor does any explanations or interpretations modify or override the Resolutions themselves. Resolutions can only be modified through further act of the ICANN Board.

June 2016 ICANN Meeting Venue Contracting

Resolution of the ICANN Board
une 2016 ICANN Meeting Venue Contracting

Approval of June 2016 ICANN Meeting Venue Contracting

Administration and Budget
Meeting Date: 
Wed, 9 Mar 2016
Resolution Number: 
2016.03.09.01 – 2016.03.09.02
Resolution Text: 

Whereas, ICANN intended to hold its second Public Meeting of 2016 in the Latin America/Caribbean region.

Whereas, the Zika Virus outbreak in the Latin America/Caribbean region caused a relocation of the Public Meeting to a different part of the world.

Whereas, staff completed a thorough review of the available venues and finds Helsinki, Finland most suitable.

Resolved (2016.03.09.01), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the convention center for the June 2016 ICANN Public Meeting in Helsinki, Finland, in an amount not to exceed [AMOUNT REDACTED FOR NEGOTIATION PURPOSES].

Resolved (2016.03.09.02), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

As part of ICANN's Public Meeting schedule, presently three times a year, ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN 56, scheduled for 27-30 June 2016, was to occur in the Latin America/Caribbean geographic region. Since the Zika Virus outbreak made the Latin America/Caribbean region unsuitable for an ICANN Meeting in 2016, staff performed a search for suitable, available venues in the other geographic regions of the world and found Helsinki, Finland to be the best option.

Staff performed a thorough analysis of the meeting facilities, and ensured they met the Meeting Selection Criteria (see http://meetings.icann.org/location-selection-criteria.) Based on the analysis, ICANN has identified Helsinki, Finland as the location for ICANN 56.

The Board reviewed staff's briefing for hosting the meeting in Helsinki, Finland and the determination that the facilities met the significant factors of the Meeting Selection Criteria, as well as the related costs for facilities selected, for the June 2016 ICANN Public Meeting.

There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.

This is an Organizational Administrative function that does not require public comment.