Historical Resolution Tracking Feature » March 2017 ICANN Meeting Venue Contracting

Important note: The explanatory text provided through this database (including the summary, implementation actions, identification of related resolutions, and additional information) is an interpretation or an explanation that has no official authority and does not represent the purpose behind the Board actions, nor does any explanations or interpretations modify or override the Resolutions themselves. Resolutions can only be modified through further act of the ICANN Board.

March 2017 ICANN Meeting Venue Contracting

Resolution of the ICANN Board
March 2017 ICANN Meeting Venue Contracting

Approval of March 2017 ICANN Meeting Venue Contracting

Administration and Budget
Meeting Date: 
Wed, 9 Mar 2016
Resolution Number: 
2016.03.09.03 – 2016.03.09.04
Resolution Text: 

Whereas, ICANN intends to hold its first Public Meeting of 2017 in the European region.

Whereas, staff has completed a thorough review of the proposed venues in Europe and finds the one in Copenhagen, Denmark to be the most suitable.

Resolved (2016.03.09.03), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the Bella Center Copenhagen and the AC Hotel Bella Sky for the March 2017 ICANN Public Meeting in Copenhagen, Denmark, in amounts not to exceed [AMOUNT REDACTED FOR NEGOTIATION PURPOSES].

Resolved (2016.03.09.04), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

As part of ICANN's Public Meeting schedule, presently three times a year, ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN 58, scheduled for 11-16 March 2017, is to occur in the European geographic region. A call for recommendations for the location of the meeting in Europe was posted on 23 March 2015. Various parties sent a proposal to ICANN.

Staff performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified Copenhagen, Denmark as the location for ICANN 58.

The Board reviewed staff's briefing for hosting the meeting in Copenhagen, Denmark and the determination that the proposal met the significant factors of the Meeting Selection Criteria, as well as the related costs for facilities selected, for the March 2017 ICANN Public Meeting.

There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.

The Board thanks all who recommended sites for ICANN 58.

This is an Organizational Administrative function that does not require public comment.