Historical Resolution Tracking Feature » October 2016 ICANN Meeting Venue Contracting

Important note: The explanatory text provided through this database (including the summary, implementation actions, identification of related resolutions, and additional information) is an interpretation or an explanation that has no official authority and does not represent the purpose behind the Board actions, nor does any explanations or interpretations modify or override the Resolutions themselves. Resolutions can only be modified through further act of the ICANN Board.

October 2016 ICANN Meeting Venue Contracting

Resolution of the ICANN Board
Board approves location for ICANN 57

Board approves San Juan, Puerto Rico as the location for ICANN 57

Administration and Budget
Meeting Date: 
Thu, 25 Jun 2015
Resolution Number: 
2015.06.25.11 – 2015.06.25.12
Resolution Text: 

Whereas, ICANN intends to hold its third Public Meeting of 2016 in the North America region.

Whereas, staff has completed a thorough review of the proposed venues in North America and finds the one in San Juan, Puerto Rico to be the most suitable.

Resolved (2015.06.25.11), the Board authorizes the President and CEO, or his designee(s), to engage in and facilitate all necessary contracting and disbursements for the host hotel for the October 2016 ICANN Public Meeting in San Juan, Puerto Rico, in an amount not to exceed [Redacted for negotiation purposes], and that the October 2016 ICANN Public Meeting be designated as the 2016 Annual Meeting.

Resolved (2015.06.25.12), specific items within this resolution shall remain confidential for negotiation purposes pursuant to Article III, section 5.2 of the ICANN Bylaws until the President and CEO determines that the confidential information may be released.

Rationale for Resolution: 

As part of ICANN's Public Meeting schedule, presently three times a year ICANN hosts a meeting in a different geographic region (as defined in the ICANN Bylaws). ICANN 57, scheduled for 29 October 2016 - 4 November 2016, is to occur in the North America geographic region. A call for recommendations for the location of the meeting in North America was posted on 23 March 2015. Various parties sent a proposal to ICANN.

The staff performed a thorough analysis of the proposals, as well as other venues, and prepared a paper to identify those that met the Meeting Selection Criteria (see http://meetings.icann.org/location-selection-criteria). Based on the proposals and analysis, ICANN has identified San Juan, Puerto Rico as the location for ICANN 57.

The Board reviewed staff's briefing for hosting the meeting in San Juan, Puerto Rico and the determined that the proposal met the significant factors of the Meeting Selection Criteria, as well as the related costs for facilities selected, for the October 2016 ICANN Public Meeting.

There will be a financial impact on ICANN in hosting the meeting and providing travel support as necessary, as well as on the community in incurring costs to travel to the meeting. But such impact would be faced regardless of the location and venue of the meeting. This action will have no impact on the security or the stability of the DNS.

The Board thanks all who recommended sites for the ICANN 57 Meeting.

This is an Organizational Administrative function that does not require public comment.