ICANN | ICANN Nominating Committee's Frequently Asked Questions (Version 1.0)

The purpose of this FAQ (Frequently Asked Questions)-format document is to provide a convenient mechanism to address the common questions and clarifications surrounding the Formal Call for Recommendations and Statements of Interest <http://www.icann.org/committees/nom-comm/formal-call-05apr03.htm>.

By clarifying and providing additional information to you, we hope to encourage your meaningful participation in this new process to select well-qualified, accomplished women and men to serve in three sets of leadership positions in ICANN.

It is envisioned that this FAQ will be updated and supplemented frequently as questions and clarifications arise, therefore please check the NomCom website regularly
<http://www.icann.org/committees/nom-comm/>

A Version number and date is included above for ease of reference.

2. What is the expected time commitment needed to serve on the Board of Directors?

The basic responsibilities of an ICANN Director require a commitment of time roughly equivalent to a full day every two weeks, exclusive of any work on Board Committees. The time spent in these basic responsibilities is typically clustered around Board meetings and teleconferences.

Directors spend additional time in connection with their work on Board Committees, a commitment which varies in relation to the number of Committees on which they serve, the scope of the Committees' responsibilities, and their role as Chairman or Member of the Committee.

The range of time spent by Directors during the last year has been roughly from 15% to 40%, and much more for those serving on the Evolution and Reform Committee.

3. What is the expected time commitment needed to serve on the GNSO Council?

An average GNSO Council member would spend at least 12 hours per month on Council-related activities, with those chairing committees or task forces spending at least 50 hours a month. (The commitment involves a minimum of 6 hours per month based on an average of 1.5 two-hour teleconferences (or physical meetings) per month plus about two hours of preparation for each meeting for reading task force reports and potentially discussing with the community. Participation in committees of the council and/or task forces could easily double that minimum time commitment.)

4. What is the expected time commitment needed to serve on the Interim ALAC?

Approximately 7 hours per week is required of members of Interim ALAC member to fulfill their duties in this role. This includes participating in online (e-mail) discussions, commenting on/contributing to documents/proposed actions (drafted in English), participating in monthly ALAC telephone conferences (in English), and meeting with/making presentations to, local and regional organizations.

5. What does it mean that the positions are ‘Voluntary’?

ICANN Directors shall receive no compensation for their services as Directors. The Board may, however, authorize the reimbursement of actual and necessary reasonable expenses incurred by Directors performing their duties as Directors. [Bylaws Article VI, Section 22]

GNSO Council Members receive no compensation for their services as GNSO Council Members. ICANN provides administrative and operational support necessary for the GNSO to carry out its responsibilities. Such support shall not include an obligation for ICANN to fund travel expenses incurred by GNSO participants for travel to any meeting of the GNSO or for any other purpose. [Bylaws Article X, Section 4]

Interim ALAC Committee members, like the members of ICANN's other Advisory Committee members, receive no compensation for their services as a member of a committee. The Board may, however, authorize the reimbursement of the actual and necessary expenses incurred by Advisory Committee members performing their duties as Advisory Committee members. [Bylaws Article XI, Section 6]

ICANN's work benefits from an enormous amount of volunteered effort on the part of many individuals who serve without compensation. These contributions are respected and appreciated.

6. I'm thinking of submitting a Statement of Interest. Do I need to have a Recommendation to be considered a Candidate?

No.

For you to be considered by the NomCom as a Candidate, you only need to ensure that you have answered all the required items in the Statement of Interest. Your Statement of Interest must be received by the NomCom no later than 5 May 2003 in order for you to receive full consideration.

Therefore please submit your completed Statement of Interest as soon as you can.

7. Will having a Recommendation benefit my Candidacy in any way?

No, Recommendations do not influence the priority of individual candidacies, but they are important for the success of the NomCom candidate recruiting process.

The NomCom is using Recommendations to enhance the Candidate pool from which we will make our selections. As you know, we are seeking those individuals who have demonstrated the maturity, experience, knowledge and skills to handle the tasks and make the judgments involved in fulfilling the roles of Board Directors, Generic Names Supporting Organization (GNSO) Council Members and Interim At Large Advisory Committee (ALAC) Members.

Those who provide Recommendations to the NomCom strengthen our recruiting outreach, encourage potential candidates to participate, and address cultural and professional differences in perceptions about appropriate ways to participate in a candidate search process.

Therefore, we ask those who make Recommendations to actively encourage their Recommendee(s) to submit a Statement of Interest.

Only those Recommendees who submit a completed Statement of Interest will be considered by NomCom.

8. What should a Recommendation of a potential candidate include?

All that is required is the name and e-mail address of the person recommended and your name and e-mail address. This information should be submitted to <nomcom.submissions@icann.org>.

The Nomcom Coordinator will acknowledge receipt of the Recommendation and encourage the Recommender to liaise with the potential candidate to encourage him/her to submit a Statement of Interest. The NomCom Coordinator will also contact the potential candidate(s) directly to tell them they have been recommended and to provide to them the instructions and the form for submitting the Statement of Interest.

9. Is submitting more than one Recommendation acceptable?

Yes.

Since there are 16 positions with 19 Terms of Duty and different roles for the positions NomCom will fill in the 2003 selection process, you might well know more than one individual worthy of your Recommendation.

The NomCom places great emphasis on developing a Candidate pool of high quality. We are much less concerned about the size of the Candidate pool provided it is large enough to offer multiple well-qualified Candidates for each position.

Therefore we urge you to think deeply about who you feel would be most suitable to serve and then submit only those names to NomCom.

10. Where are ICANN meetings held?

ICANN meetings are held regularly in different parts of the World. A Calendar of events is posted on the ICANN Website.

For 2004, the ICANN meetings are as follows:

March 2004 Rome (Italy)

June 2004 Kuala Lumpur (Malaysia)

November/December 2004 Cape Town (South Africa)

11. How many ICANN meetings are there in one year?

ICANN generally has 3 meetings per year.

Note that much of the work of the ICANN Board, GNSO Council, and Interim ALAC is done via e-mail and teleconference.

12. Who will decide if my Statement of Interest is complete?

If no information is supplied in response to one or more of the *required* items in your Statement of Interest, you will not be considered a Candidate for Selection. To the extent that NomCom has the time and capacity to do so, it will attempt to notify you to give you an opportunity to provide the missing information, but the responsibility rests with you to submit a complete Statement of Interest before 5 May 2003.

In the course of its review and evaluation of submitted Statements of Interest, NomCom may find that it needs clarification or amplification of the content of your submission. In that case, NomCom will attempt to reach you to obtain additional information.

The limited time for this Nominating Process means that potential Candidates are best served by carefully preparing their Statements of Interest, ensuring that they are complete, and submitting them as soon as possible.

13. Who decides how a country should be included in a particular Geographic Region?

The ICANN Board determines and reviews how each country should be included in a particular Geographic Region, with the review at least once every three years.

According to the Bylaws there are 5 Geographic Regions:

1. Africa;
2. Asia/Australia/Pacific;
3. Europe;
4. Latin America/ Caribbean islands; and
5. North America

By having geographic diversity provisions in its Bylaws, ICANN emphasises broad international representation both on the Board and throughout other key structures within ICANN. [See ICANN's Bylaws, particularly Article I, Section 2(4); Article VI, Sections 2(2) and 5; Article VII, Section 5; and Article XI, Section 2(4)(b)]

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