[ALAC] Formalization of the Ex-Com
Following a discussion among the ALAC Chair, the two Vice Chairs and
myself, I am making a motion on behalf of the four of us that the
Ex-Com be formalized (since it is not currently mentioned in our
Rules of Procedure), and that it be expanded to include one member
from each of the five ICANN regions.
The motion has been added to our agenda for November 25 as an item
for decision at that meeting - see
https://st.icann.org/alac/index.cgi?25_november_2008.
For your convenience, the background and motion are included here.
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Formalization of the Executive Committee
The ALAC four elected officers, the Chair, the two Vice Chairs, and
the Rapporteur. The four officers have been operating as a de facto
Executive Committee (Ex-Com).
During the last year, the four Officers happened to be from four of
the five ICANN regions. Although this was not planned, it has proven
to be a good way to ensure that Ex-Com discussions represent a wide
variety of and points of view. To that end, it has been suggested
that perhaps a way should be found to have all five regions represented.
In order to formalize the Ex-Com and to address the regional
representation issue, following a discussion among the ALAC Officers,
I propose the motion below.
Assuming that the motion is passed, there is still work to be done to
put in place procedures to elect next year's officers. But since this
year's officers are from different regions, we have until next year
to fully define the process. This year, we will need to immediately
fill the fifth Ex-Com position.
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Whereas the ALAC has had a de facto an Executive Committee composed
of ALAC Officers for the past year;
Whereas last year's executive included Officers from four or the five
ICANN regions;
Whereas this present year's Officers represent four of the five ICANN regions;
Whereas in keeping with ALAC and ICANN principles, it is felt that
there is a benefit in all five regions participating in an Executive Committee;
Therefore I move that:
1. The ALAC create a 5-member Executive Committee with membership
representing all five ICANN regions. The Executive Committee shall be
composed of the four ALAC Officers and one additional ALAC member.
Until such time as a more refined specification be defined, the
Executive Committee shall have no powers other than those explicitly
granted by the ALAC, save that in urgent situations, the Executive
Committee may make decisions on behalf of the ALAC, such decisions to
be ratified at the next ALAC meeting.
2. The ALAC redefine the the two positions of Vice-Chair and the
position of Rapporteur, and the associated voting processes to ensure
that the Chair, the two Vice-Chairs, and the Rapporteur all represent
different ICANN regions, the detailed Rules of Procedures to be
approved prior to the 2009 Officer elections;
3. Following the election of the four officers, the ALAC shall
nominate and elect an ALAC member from the as-yet un-represented
ICANN region to the fifth Executive Committee position.
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