This is the second draft of the Mentoring Program ATLAS II. Your comments are appreciated.

Please note that the Mentoring Program WG should work in collaboration and coordination with the At-Large Capacity Building WG and with the outcomes of the ATLAS II Survey Group and ATLAS II Events Group.

Mentoring Program should be understood in a wide sense including and combining mentoring stricto sensu and capacity building activities.

ATLAS II Mentors Guide

Model email to send to each RALO asking volunteers to serve as Mentors

Model email to send individually to people who have been identified as potential Mentor

Model email on the Acronym Helper Wiki

New Draft Mentoring Program ATLAS II

The Mentoring Program is divided into two complementary steps:

1) Planning- Before the London meeting

2) Activities during the London meeting

 

Following are the details of each stage:

 

1) Planning- Before the London meeting

This stage consists of the following activities:

a)    Elaboration of the Mentoring Program Draft to discuss with members of the ATLAS II At-Large Mentoring WG

1. aim of program
2. schedule of program
3. identifying the participants – Mentors and Mentees
4. development of a Mentor Guide

b) To request feedback on Mentoring Program Draft to members of the ATLAS II At-Large Mentoring WG;

c) To ask collaboration to members of the ATLAS II At-Large Mentoring WG to identify people of each RALO who can serve as Mentors, on which topics and languages they can do mentoring. Keep in mind that each ALAC member is serving as Mentor.

d) Reach consensus on the Final ATLAS II At-Large Mentoring Program within the ATLAS II OC WG.

Action items

• Development of final draft program and circulate to ATLAS II At-Large Mentoring Program WG by Monday, 5 May. Seek comments by Friday, 9 May.
• Write a model email to members of the ATLAS II At-Large Mentoring Program WG by Friday, 9 May. This model email will be sent to the regional lists so that people can identify those community leaders who might be available to serve as Mentors, including the languages on what these Mentors are offering their collaboration. Note in the email that the 15 members of the ALAC will automatically be asked to serve as Mentors.
• Members of this working group should bring us back the names of these people who are committing to act as Mentors, topics and languages on which they wish to serve by Friday, 9 May.
• ATLAS II At-Large Mentoring WG members to create a ATLAS II Mentors Guide with concrete activities that shall do Mentors by Friday, 16 May. This Guide should be included in the email that members of this WG will send to people who they are asking to act as Mentors.

d) Members of this WG should invite to their RALO members to participate in the Capacity Building Webinars ATLAS II (https://community.icann.org/display/atlarge/CAPACITY+BUILDING+WEBINARS+ATLAS+II )

e) To create a collaborative Wiki so that all ALS representatives participating in the ATLAS II At-Large Mentoring Program can collaborate during the program in London  elaborate on a repository of Acronyms for At-Large, and for ICANN as a whole. This Wiki shall be constantly updated and be consulted for all ALS.

Action items

• To create an Acronyms Helper Wiki that can be edited by all ALS members.

This Wiki was already created. It was filled in by taking the list of acronyms of Beginner’s Guide. See the following link:https://community.icann.org/display/atlarge/Acronym+Helper

• Check if all attendees to the ATLAS II meeting have a username and password to access the Wiki. If they do not have them enabled, At-Large Staff will work with them to ensure they have their log-in credentials.
• It should seek cooperation from Members of this Working Group to distribute it within their RALOs. We will send an email to each of them to serve as a model for distribution.

 

f) To create different Wikis that serve for the development of all the Mentoring Program. These Wikis should contain:

• Name of ALAC members and people who are serving as Mentors and in which languages they will do. This program is on a voluntary basis. All ALS members are invited to participate. Please see this Wiki:https://community.icann.org/display/atlarge/ATLAS+II+List+of+Mentors+and+Mentees
• Once the list of available Mentors is complete, to May 9, will be assigned to each of them a group of Mentees. Each of those involved will be informed of their respective groups.
• A space for participants to publish any pending questions before and during the meeting to be answered by Mentors. Please see this Wiki for Questions and Answers: https://community.icann.org/display/atlarge/ATLAS+II+Mentoring+Program+Questions+and+Answers
• Another section to the attendees of the meeting can bring feedback on the general functioning of the Mentoring Program. Please see this Wiki:https://community.icann.org/display/atlarge/ATLAS+II+Mentoring+Program+Feedback

This Wiki will remain active after the meeting for participants to interact and share experiences of their respective RALOs and what is happening on the issues of the ICANN scope in their RALOs.

E.g. new gTLDs, what is happening in each region and how it relates to the work of their ALS.

• A section in which participants of Mentoring Program should publish the requested report of the program activities in which they have participated, indicating the benefits provided by the program, and suggesting what aspects could be improved. Please see this Wiki:https://community.icann.org/display/atlarge/ATLAS+II+Mentoring+Program+Reports

Action items

• To create the different Wikis with all the sections mentioned above. Feedback of members of this Working Group is being requested.
• Distribute the information related to this Wiki among all RALOs. Request collaboration from members of this Working Group to report back to us with the information shared on their mailing lists which has that have not been published in the Wiki.
• Distribute the information related to these Wikis among the ATLAS II Participants mailing list.
• Check if all attendees to the ATLAS II meeting have a username and password to access the Wiki. If they do not have them enabled, At-Large Staff will work with them to ensure they have their log-in credentials.
• From Monday May 19 Chair of WG to send an email to each group of Mentors and Mentees to get in touch with the group and conduct the appropriate consultations. It is strongly recommended that from this communication Mentors maintain contact and follow up with their own group.
•  Request Staff collaboration to deliver certificates to “Mentors” who participated in this mentoring prior to the meeting and in the meeting itself, and those who have met all the requirements.

 

3) Activities during the London meeting

a) Participants of the ATLAS II At-Large Mentoring Program will hold an Orientation Meeting Saturday 21^st June between 13:00 and 15:00.

All participants will be asked to participate to meet each other both Mentors and Mentees and their respective groups.

Elements to identify ATLAS II At-Large Mentors and Mentees will be distributed during this Orientation Meeting.

Schedules for Mentors and Mentees will be developed.

Janice Douma Lange, who leads the ICANN Fellowship Program, will be invited to this session.

b)    All ATLAS II At-Large Mentoring program Participants should be invited to attending the morning sessions of the Fellowship Program during ICANN 50.

c)    During the Final Plenary Session on Thursday, 26 June, the certificates of who have served as Mentors will be distributed.

Action items

• Request Staff if we can have available a room for this meeting. It was requested. We have available a room on Saturday 21^st June from 13:00-15:00. – COMPLETED (The Orientation Meeting has been confirmed for Saturday, 21st June between 13:00-14:00 – as requested by Fatima)
• Consult to the Staff if it is possible to have a identifier that can be pasted into the tag with the name and the association that is delivered at the time of registration, which says “ATLAS II Mentor”, or if we can get pins with the legend “ATLAS II Mentors” to other attendees who have some doubt know that these Mentors are available to answer questions and provide guide in the meeting.- COMPLETED (Staff have purchased special stickers to identify members of the program)
• Include the outcomes of this Mentoring Program in the ATLAS II Reports to analyze what worked and what did not, and if it can be repeated in the future.
• Consult with Cheryl and Wolf the possibility to include a Mentoring Program section within the work they are doing related to the ATLAS II reports.

d) Upon returning from the meeting and within the term of one month (we should specifically set the date) will be required to the participants of the Mentoring Program to elaborate a report of the program activities in which they have participated, indicating the benefits provided by the program, and suggesting what aspects could be improved. This report will be published in the Mentoring Program Wiki which will have a section for that purpose.

The publication of this report will be a prerequisite to be able to give them a certificate of “ATLAS II Mentoring Program Participants”.

Action items

• Request to the Staff the management of the participation certificates in the Mentoring Program.- IN PROGRESS. Carles Reyes to follow up with Fatima.