GNSO Council | Proposed Agenda [EN]

Proposed Agenda for the GNSO Council Public Meeting on 24 June 2015 at 13:00 ART (16:00 UTC)

This agenda was established according to the GNSO Council Operating Procedures, approved and updated on 13 November 2014.

For convenience:

• An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
• An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.

Coordinated Universal Time: 16:00 UTC
http://tinyurl.com/oqlv22k

09:00 Los Angeles; 12:00 Washington; 13:00 Buenos Aires; 17:00 London; 18:00 Brussels; 00:00 Perth

http://buenosaires53.icann.org/en/schedule/wed-gnso-council

Councilors should notify the GNSO Secretariat in advance if they will be absent and if a dial out call is needed.

Item 1: Administrative matters

1.1 – Roll call
1.2 – Updates to Statements of Interest
1.3 – Review/amend agenda
1.4. – Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:

Minutes of the GNSO Council meeting of 11 February, 19 March,16 April, 21 May 2015 will be posted as approved on 28 June 2015.

Item 2: Opening Remarks / Review of Projects & Action List

2.1 – Review focus areas and provide updates on specific key themes / topics, to include review of Projects List and Action List
2.2 – Comments or questions arising

Item 3: Consent agenda

Item 4: COUNCIL VOTE - Motion to Extend Term of GNSO Liaison to the Governmental Advisory Committee

In September 2015 the GNSO Council passed a resolution to appoint Mason Cole as the GNSO Liaison to the Governmental Advisory Committee (GAC) as part of a one-year pilot project. The position was created as part of the recommendations of the GAC-GNSO Consultation Group to facilitate early engagement of the GAC in GNSO policy development processes. As the GAC-GNSO Consultation Group has determined that more time is needed to fully evaulate this pilot project, an extension was requested and granted for FY16. The GNSO Council will vote on having Mason Cole continue in the role of GNSO liaison to the GAC for FY16.

4.1 – Presentation of the motion (Volker Greimann)
4.2 – Discussion
4.3 – Council vote

Item 5: COUNCIL VOTE – Motion to Adopt the Final Report and Recommendations from the Policy & Implementation Working Group

The GNSO Council chartered Working Group in July 2013 to develop recommendations on, among other matters, principles to underpin GNSO policy- and implementation-related discussions; processes and criteria for developing gTLD policy guidance (for creating policy other than "Consensus Policy"); and guidance on the operation and functions of GNSO Implementation Review Teams. The WG submitted its Final Report to the GNSO Council on 2 June 2015. Here the Council will vote on whether to adopt the WG's Final Report and the recommendations contained therein.

5.1 – Presentation of the motion (Amr Elsadr)
5.2 – Discussion
5.3 – Council vote

Item 6: COUNCIL VOTE – Motion to Adopt the Final Report and Recommendations from the Translation & Transliteration of gTLD Contact Information PDP Working Group

The GNSO Council initiated this PDP in June 2013, and the WG was chartered in November 2013 to develop policy recommendations on whether or not it would be desirable to translate or transliterate gTLD contact information into a single common language or script (as applicable), and if so who should bear the cost burden of doing so. The PDP WG submitted its Final Report to the GNSO Council on 12 June 2015. Here the Council will vote on whether to adopt the WG's Final Report and the recommendations contained therein.

6.1 – Presentation of the motion (Amr Elsadr)
6.2 – Discussion
6.3 – Council vote

Item 7: COUNCIL VOTE – Motion to Request an Issue Report Preceding a Potential Policy Development Process on New gTLDs in Subsequent Rounds

The GNSO Council created a New gTLDs Subsequent Rounds Discussion Group in June 2014 to discuss experiences gained during the current expansion round of new gTLDs, and identify possible subjects for future policy work that might result in changes to application procedures. The Discussion Group co-chairs notified the Council at the Council's May meeting that the Group has completed its Issues/Recommendations Matrix and would be recommending that the Council request an Issue Report – a mandatory step preceding a possible Policy Development Process (PDP) – to further scope out the topics that have been identified by the Discussion Group as potential issues for a PDP.

7.1 – Presentation of the motion (Bret Fausett)
7.2 – Discussion
7.3 – Council vote

Item 8: COUNCIL VOTE – Motion to Adopt the Proposal from the Cross Community Working Group regarding the transition of IANA stewardship on naming related functions

The GNSO is one of the chartering organizations for the Cross Community Working Group that was tasked to develop a proposal on Naming Related Functions for the IANA Stewardship Transition (CWG-Stewardship). A draft proposal was published for community comment on 1 December 2014, with a revised timeline and update provided for discussion at ICANN52 in Singapore. The CWG-Stewardship's updated proposal was subsequently published for public comment (ending on 20 May), following which its Final Report was submitted on 11 June 2015 to all its chartering SO/ACs for discussion during ICANN53. The aim is that an approved final proposal will then be submitted to the IANA Stewardship Coordination Group (ICG) for consolidation with the other proposals from the Numbering Resources and Protocol Parameters communities, for submission to the NTIA.

As a chartering organization of the CWG-Stewardship the GNSO will need to approve the group's final proposal. Here the Council will review the GNSO community's deliberations on the issue, and vote on whether or not to adopt the final proposal, which is conditional on the completion and adoption of the work on Work Stream I from the CCWG-Accountability (see further below).

8.1 – Presentation of the motion (Jonathan Robinson)
8.2 – Discussion
8.3 – Council vote

Item 9: DISCUSSION FOR POTENTIAL ACTION - Cross Community Working Group on Enhancing ICANN Accountability – CCWG Accountability

In discussions around the IANA stewardship transition, the broader topic of the impact on ICANN's accountability was raised, given ICANN's historical contractual relationship with the United States government. The community concerns indicated that existing ICANN accountability mechanisms do not yet meet some stakeholders' expectations. Considering that the US Government (through the NTIA) has stressed that it expects community consensus on the transition, this gap between the current situation and stakeholder expectations needed to be addressed. This has been done through the chartering of a Cross Community Working Group on Enhancing ICANN Accountability – CCWG-Accountability, of which the GNSO is a chartering organization.

The CCWG-Accountability developed two work streams, of which Work Stream 1 is intended to align with the timing of the CWG-Transition work and the overall NTIA objectives and timeline. Initial proposals for Work Stream 1 were published for public comment on 4 May 2015, with comments closing on 3 June. The CCWG-Accountability is reviewing all public comments received, and will conduct a face-to-face meeting on 17 & 18 July. Here the Council will review the CCWG's work to date and to discuss what, if any, issues will need to be addressed by the GNSO or Council at this critical stage.

9.1 – Summary and status update (Thomas Rickert)
9.2 - Discussion
9.3 - Next steps

Item 10: COUNCIL ACTION – GNSO Drafting Team on New ICANN Meeting Strategy

Following initial Council discussions on planning GNSO-related meetings at ICANN Public Meetings after implementation of the new ICANN meeting strategy, a Drafting Team comprising several Council members was created to develop an initial proposal for GNSO community discussion. The proposal has since been circulated to other SO/ACs for their consideration and feedback, in the hope that it would assist these groups with planning, especially in relation to their interactions with the GNSO and for Meeting "B". Here the Council will consider any feedback received from the community, and decide on next steps with implementing the GNSO planning proposal.

10.1 – Update (Volker Greimann / Marika Konings)
10.2 – Discussion
10.3 – Next steps

Item 11: Any Other Business

Item 12: Open microphone

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:

1. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.
2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.
3. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority.
4. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.
5. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.
6. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House.
7. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination.
8. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation.
9. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,
10. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.
11. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote.
12. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House."

Appendix 2: Absentee Voting Procedures (GNSO Operating Procedures 4.4)

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council motions or measures.

1. Initiate a Policy Development Process (PDP);
2. Approve a PDP recommendation;
3. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;
4. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting's adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.)

Reference (Coordinated Universal Time) UTC 16:00
Local time between March and October, Summer in the NORTHERN hemisphere
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