Sponsoring Organization's Proposal

[A Sponsoring Organization's Proposal is to be submitted only as part of applications for sponsored TLDs. It should not be included with applications for unsponsored TLDs. It should be prepared and submitted by either the sponsoring organization or, where the sponsoring organization has not yet been formed, by organization(s) or person(s) proposing to form the sponsoring organization.

Sponsored TLDs will involve a more complex contractual structure. Applicants are urged to evaluate carefully whether to seek a sponsored or unsponsored TLD.

Please place the legend "CONFIDENTIAL" on any part of the Sponsoring Organization's Proposal that you have listed in item F3.1 of your Statement of Requested Confidential Treatment of Materials Submitted.

The Sponsoring Organization's Proposal should be separately bound and labeled: "Sponsoring Organization's Proposal" and should cover Sections I, II, and III below. This page, signed on behalf of the applicant(s), should be included in the Sponsoring Organization's Proposal.]

I. SPONSORING ORGANIZATION STRUCTURE

C1. Please submit a comprehensive description of the structure and nature of the sponsoring organization and the manner in which that organization will conduct its operations, including policy formulation activities. We strongly recommend retaining professional legal assistance to aid in the formulation of your Sponsoring Organization's Proposal and accompanying documents.

The following documents should be attached to the description:

Appendix C - Articles of Incorporation

Appendix B - Corporation Bylaws

Appendix F - Biographies and Resumes of Executives

 

C2. Organization Information. Principal location, legal status of the organization, laws under which it is organized, type of organization (for profit, non‑profit, corporation, association, etc.).

Internet Events International Inc.

10901 S. 1000 E.

Sandy, UT  84094

801-619-7096

dotevent@email.com

for profit S-Corporation.  USA - Utah

C3. Organization Structure. Size of organization, number of officers, directors and advisors, roles/duties of directors and officers and other staff, supporting and/or contributing organizations, affiliates, membership.

Appendix O - Company's Staff Model

 

C4. Organization Purpose. Functions and mission of the organization, definition of community to be served (if any), method of ensuring operation in the interest of the stakeholders of the community to be served and the Internet at large.

Appendix D - Company's Business Plan

 

C5. Appropriateness of Community. If the organization is intended to serve or represent a particular community, define the community and explain why that definition fits the TLD proposal.

IEI as the Sponsoring Organization is designed to represent the event industry.  However, the event industry, as we will show later through the introduction of sub-domains, is a group that encompasses nearly everyone on the planet.  Everyone has events that can be put online.  We intend to serve everyone with equal consideration.  .family. event, .sport. event, .sale. event, .show. event are some examples of how broad a community .event is.  Because .event is such a broad category and because the sub-domains make it so easy to narrow the focus, our sponsoring organization is designed to guide the world Internet community into a new mind-set.  

Instead of having to search every .com, .net, etc. the user can go to family. event or sport. event and find a complete multi-language listing of all .event registrations worldwide in the individual categories.  The search engine that we will also have available will allow the user to narrow the search even further.  As our Mission Statement says, “We make the Internet easy and accessible to the world through the use of multi-language protocol and easy search engines based on a system of sub-domains to accurately define content of the domain.” 

 

C6. Representation. Manner in which the organization will represent and take input from community to be served, the categories of stakeholder to be included in the organization. 

The Policy Group of the Sponsoring Organization will be responsible for receiving and processing as well as replying to input from domain holders, registrars, users and the public at large.  In addition to unsolicited input, we will regularly place ads in different print media, including event and expo industry magazines.  

If our policy board feels that the input they are receiving seems to be missing representation of a certain group of our target market, such as international users or sub-domain holders, they will actively seek input from these groups through advertising and other forms of communication directed at these markets.  

It is our intent to meet regularly with ICANN and/or other registries to share successes and struggles and to discuss the marketplace at large. As trends of the Internet continue to change and flow, we have left our policies open to changes as needed.

           

C7. Openness and Transparency. Measures taken to promote openness and transparency, access to information, web site use, public posting of information, meeting minutes, notice and comment provisions.

Openness and transparency policies will be handled by the policy group.  We will have a dedicated  staff  member  to  post  information,  policy change,  meeting minutes,  public notices and also respond to and monitor bulletin boards on policy. event.  All TLD policies will be posted at policy. event with links from register. event, search. event, etc.  

We will practice an “open-door” policy among our employees and also through the bulletin board system from the public.  All comments and suggestions are welcome and will be responded to in a timely manner.  Major policy changes will also be announced via newswire services and other means as appropriate and as approved by the Policy Group.  We will also inform ICANN of any and all changes in advance of their effective date.

 

C8. Initial Directors and Staff. The identity and qualifications of the initial directors and staff.

Need qualifications for each of the above individuals.

Appendix D - Business Plan, 

                    Section “Organization, Team Members”

Appendix F - Biographies and Resumes

 

C9. Selection of Directors, Officers, Members, Staff, etc. Eligibility, method of selection, term of service, compensation, liability, conflicts of interest, resignation, removal, vacancies.

One of our general hiring policies is to hire from within whenever possible.  Our hiring model is as follows:  General  staff  will  be  screened  by  HR and  hired as  needed.  Supervisory positions will also be screened by HR and then interviewed by a panel of “peers,” meaning employees at the same level of authority.  Positions at the “Manager” level and above will be hired in similar fashion, but will also be presented to the Management Board for approval.  

Standard  employee  contracts  will  be  “at-will,”  meaning  no  notice  is required for termination of service by the employee or by the company.  Management level contracts will generally be for two years, unless otherwise negotiated and stated in writing in the contract.  Compensation  will be  competitive  for the  market and  field of the  position.  Salaries and other compensation will be set in the Human Resources manual with a base pay rate for each job title and standard policies for level of proficiency pay raises.  

Bonuses and shares will be awarded for performance and service and will be voted on and determined by the Management Board.  Annual raises will be a percentage above base salary at a rate determined by and voted on by the Management Board.   Any general staff member may be dismissed “at-will” based on company needs.  Management level employees will be given 2 weeks severance or notice based on security policies.  

Dismissal may be for poor performance and/or attendance, failure to work with team members, theft or other criminal activity-including failing random drug tests at work, inability to perform the required job functions, violating the open-door policy, or other reason as determined by supervisor and approved on a case-by-case basis by Human Resources and/or the Management Board.  All dismissals may be appealed in writing within 2 weeks of initial written notification of dismissal.  

Appeals will be handled by Human Resources managers and may also be brought to the Management  Board  by HR or  Supervisor.  No  employee will  be fired on  the basis of religion, political beliefs, gender, sexual orientation, injury, race or disability (provided the disability does not prevent the employee from performing the requisite tasks and was disclosed at time of hire).   We  support  and  practice  fair  hiring  procedures  and the Americans with Disabilities Act and our policies can be updated or amended at any time by proposal to the Management Board.  

No employee shall be liable jointly or individually for any loss, judgement, injury, etc. unless proven to be criminally involved as stated in the by-laws of the company.

 

C10. Policy Making Procedure. Provide a detailed description of the process for formulating policies for the TLD, including a detailed description of the requirements for adoption of different types of policy.

All policy must be in agreement with our stated mission statement.  As described above, we follow an “open-door” policy for all aspects of company operations.  Initial policies of the company were written and agreed upon by the shareholders and approved by the Board of Directors.  Any policy changes in the future will be reviewed by the Policy Board at its weekly meeting.  

Ideas for policy change may come from any source as per our “open-door” policy.  Ideas from shareholders, employees, domain name holders, ICANN, registrars, etc. will all be accepted and given fair treatment by the Policy Board.  Any idea presented to the Policy Board from any source that is voted on and becomes new policy will result in some form of compensation to the person or persons that initially submitted the idea.  

Those ideas that the Policy Board deems merit further consideration will be presented at the general Board of Directors meeting for discussion and vote.  Decisions made by the Board of Directors on policy change will be presented to the shareholders for vote.  If the shareholders agree to the change, it will be given back to the Policy Board for implementation.  If the shareholders disagree with the policy change, they may veto the decision of the Board.  

In the event of a veto on a policy change, a full Quorum of the Policy Board, the Board of Directors, and the Shareholders will convene in a joint meeting for discussion of the matter and to present the issue again with any changes requested to be put to a common vote in which a simple majority will pass the proposal.  When any policy is changed, Corporate Policy manuals will be updated and the Policy Board will assign a team to implement the new policy including, but not limited to, purchasing equipment, providing training or assigning the training team to conduct training, and releasing this information to the public, ICANN, our employees and any other interested parties.

 

C11. Meetings and Communication. Frequency of meetings, location of meetings, provisions for telephone meetings, other methods of communication, generation of minutes for meetings.

Shareholders will meet annually on the fifteenth day of March at 10 a.m. at the principle office of the corporation or at such other places as the Board may authorize for the purpose of electing directors and transacting any such other business as may properly come before the meeting.  In the event of March 15 falling on a holiday or weekend, the Board may choose to change the date, but may not change it more than 7 days previous to or following the 15^th day of March.  

Special meetings of the shareholders may be called at any time by the Board, the President, or by the holders of twenty-five percent (25%) of the shares then outstanding and entitled to vote.  The Board of Directors shall hold an annual meeting immediately following the annual meeting of the shareholders and shall be convened at the same location on the same date as the shareholders adjourn. 

The Board shall also hold a semi-annual meeting six months after the adjournment of their annual meeting.  This meeting will be held at the principle place of business or any other location that the Board may deem appropriate.  Matters of policy change or other corporate business that require the vote of the Board of Directors will be considered at the annual or semi-annual meetings unless the Policy Board, the President, or one of the directors has reasonable cause to convene a special meeting of the Board of Directors. 

The Board from time to time, may provide by resolution the holding of other meetings as it deems necessary and may fix the time and place thereof.  Officers of the company, department heads, etc. may have meetings as frequently as deemed necessary for smooth operation of their departments and/or the company at large but shall convene at least quarterly.  Shareholders, Directors, Officers, employees, etc. may participate in meetings through the use of a telephone or the Internet if such can be arranged so that all members can hear all other members.  The use of a telephone or the Internet for participation shall constitute presence in person.  

The corporation shall keep current and correct records of the accounts, minutes of the meetings and proceedings and membership records of the corporation.  Such records shall be kept at the registered office or the principle place of business of the corporation.  Any such records shall be in written form or in a form capable of being converted into written form.  The Secretary of the corporation shall be charged to compile, keep and otherwise maintain these records as provided for in the by-laws or other policies of the corporation.

 

C12. Fiscal Information. Initial budget, expenses, existing capital, sources of revenue, accounting, audit, annual report and annual statement.

          The initial budget for the first year is as follows:

                        Expenses (see Appendix B)                                $  25,577,170

                        Existing Capital                                                 $     6,000,000

                        Estimated Revenue (see Appendix. C)                 $ 116,797,408

 

The Corporation shall send an annual report to the Shareholders of the Corporation, ICANN, the members of the Board of Directors, its Officers and whomever else the Board of Directors shall stipulate not later than TWO (2) months after the close of each fiscal year of the Corporation and a revenue and disbursement statement for the year ending on such closing date.  Such financial statements shall be prepared from and in accordance with the books of the Corporation, and in conformity with generally accepted accounting principles applied on a consistent basis.  

Any person who is a voting member of the Corporation shall have the right at any reasonable time, and on written demand stating the purpose thereof, to examine and make copies from the relevant books and records of accounts, minutes, and records of the Corporation.  Upon the written request of any voting member, the corporation shall mail to such member a copy of the most recent balance sheet and revenue and disbursement statement.

 

C13. Liability. Liability of the organization, directors, officers, and staff.

Any officer, director, shareholder, or employee of the Corporation shall be indemnified to the full extent allowed by the laws of the State of Utah.

C14. Amendment of Articles of Incorporation or Bylaws. Procedures for making amendments to the articles of incorporation, bylaws, and other organizational documents.

The Articles of Incorporation may be amended by the shareholders as provided by Utah statutes.  These Bylaws may be altered, amended or replaced by the Board of Directors, provided, however, that any Bylaws or  amendments thereto as  adopted by the Board of Directors may  be altered,  amended or  repealed by  vote of the  shareholders.  Bylaws adopted by the members may not be amended or repealed by the Board.

 

C15. Reconsideration and Review. Any policy for allowing reconsideration and review of organization policy or implementation decisions.

 

At the end of each quarter of the fiscal year the Policy Board will solicit comment from the community at large including, but not limited to, domain name holders, individuals, registrars,  ICANN  and  other  interested   parties  regarding  policy or  procedure.  In compliance with our “open-door” policy, comment and complaint will be accepted from all sources.  The Policy Board will initiate review of policies or decisions if they deem it appropriate based on discussion of response received, and they will follow the same procedure as for any policy change as described above (paragraph C10).

 

 

II. PROPOSED EXTENT OF POLICY FORMULATION AUTHORITY

[This section is intended to address the extent of the policy authority to be delegated, NOT the specific policies proposed. Specific policies should be described in the Description of Proposed TLD Policies part of the application.]

C16. List and describe in detail the areas over which a delegation of policy formulation authority is sought. For each area in which policy authority is sought, please address:

C16.1. Scope of authority sought;

Internet Events International, Inc. seeks the authority to set and administer policy over the processes and administration of registering and promoting the .event TLD as well as the system of sub-domain names in the TLD  registry.  In  addition, we  seek the  authority to internationally  promote  the   .event  TLD   as  well  as  the  concept  of  sub-domains. 

C16.2. Reasons/justifications for seeking authority;

We believe that the introduction of a broad series of sub-domains will help bring order to the  current  and  future  Internet.  The .event system  search  engines  that  we plan to introduce and promote should make finding sites easier and more logical.  Also, since all of the search engines and  registration  sites will be  multilingual, it  should help  promote more  global  usage.   

We are  prepared  to  handle  the  increased  volume  and promote stability by building our hosting facilities with state of the art servers and equipment.  We are prepared to financially promote this idea by dedicating a large budget and staff to the education and  familiarization  of this  concept  around the  world through  advertising and other public contact.

C16.3. Method of guaranteeing that your organization will administer the policy in the interest of the Internet at large; and

Because of the enormity of this project, we feel that having open authority from ICANN to administer and  choose the  programs we  use will greatly  facilitate our  ability to achieve these ends in a cost-effective  manner.  It is our  belief  that the  fewer  levels  of authority needed to discuss and approve an idea will make it more viable in the fast changing world of the Internet.  

As our policies are open to the ICANN committee to review at any time, and we are planning to help fund ICANN’s review of our performance as well as the general stability and policies of the Internet by donating a portion of each registration to ICANN, we feel that allowing us the freedom to administer these policies and programs will help ICANN evaluate the value of different ideas and systems.

C16.4. Whether variation from existing ICANN policies is intended at the opening of the new TLD.

While it is our intent to follow ICANN’s current policies at the inception of the new  .event TLD, we would like the option and flexibility to make changes as the market changes.

 

III. CONTRACT TERMS WITH REGISTRY OPERATOR

[Sponsoring organizations are responsible for securing an initial registry operator for the proposed TLD and ensuring that the registry operator completes the Registry Operator's Proposal. Sponsoring organizations should also enter detailed contracts for the provision of registry operation services. These contracts should address all of the required functions as outlined in the Registry Operator's Proposal.]

C17. Identification of Registry Operator. Please list the full legal name, principal address, telephone and fax numbers, and email address of the registry operator:

 

Internet Events International Inc.

Stephen W. McLain

10901 Sl 1000 E.

Sandy, UT  84094

801-619-7096

dotevent@email.com

 

C18. Contract with Registry Operator. Please attach one of the following:

C18.1  a copy of your contract with the selected registry operator for provision of registry services;

C18.2. proposed terms for a contract (i.e. at least a detailed term sheet) with a registry operator for provision of registry services, proof of commitment from the registry operator for provision of services under those proposed terms, and a notation of the estimated date of entry into the contract; or

C18.3.a statement that the sponsoring organization will also serve as the registry operator for the proposed TLD. (In this case, the sponsoring organization must prepare and submit the Registry Operator's Proposal in addition to the Sponsoring Organization's Proposal.)

Please see Appendix Q