ICANN59 Johannesburg

WS2 CCWG ACCT Face to Face Plenary Meeting
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Staff Leader: Patrick Dodson
Staff Facilitator: Brenda Brewer

On 26 May, 2015, the ICANN Board reaffirmed its 2012 request for a Board-initiated PDP to define the purpose of collecting, maintaining and providing access to gTLD registration data, and to consider safeguards for protecting data, using the recommendations in the EWG?s Final Report as an input to, and, if appropriate, as the foundation for a new gTLD policy.
Accordingly, the GNSO Next-Generation gTLD RDS PDP Working Group is currently working through phase 1 of the Board-requested PDP, using the Framework?s 3-phase process to (1) establish gTLD registration data requirements to determine if and why a next-generation RDS is needed, (2) design policies that detail functions that must be provided by a next-generation RDS to support those requirements, and (3) provide guidance for how a next-generation RDS should implement those policies, coexisting with and eventually replacing WHOIS. The purpose of this cross-community session is to obtain community feedback on key concepts related to the purposes of gTLD registration data and directory services, data elements required by those purposes, and related data protection and privacy requirements, and access requirements. The WG is currently deliberating on these concepts and hopes to solicit community feedback on its rough consensus agreements to date during this session. The session will include a brief overview of the questions now being addressed by this WG, and the progress of the WG in answering those questions. However, most of the agenda will include an interactive dialogue between the WG members and the broader community on the WG's initial key concepts for users/purposes, data elements, privacy, and access to gTLD registration data, specifically for a 'minimum public data set.' The WG is continuing to deliberate on key concepts and possible requirements for a 'minimum public data set' and plans to expand to other data elements soon. Agenda: https://community.icann.org/x/ygffAw
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Staff Leader: Marika Konings
Staff Facilitator: Marika Konings

The ICANN Board Governance Committee (BGC) has proposed moving its responsibilities for ICANN's Reconsideration Request process to a new Board committee that can also be dedicated to the oversight of ICANN's other accountability mechanisms as deemed appropriate by the Board. The Reconsideration Request process is a key ICANN accountability mechanism, and the BGC's oversight of it is part of ICANN's Fundamental Bylaws which can only be amended if the ICANN Board and ICANN's Empowered Community (EC) approve.
The proposed Fundamental Bylaw change was posted for public comment, following which the Board will review and act on the proposal. If the Board approves the change, the next step (as mandated by the Bylaws) will be for the EC to consider whether it supports the change. The Bylaws specify the process by which the EC may approve Fundamental Bylaw changes. This includes the convening of a Community Forum by ICANN if so directed by the EC Administration.
This will be the first time that the EC will be coming together to exercise one of the EC's new powers under the revised ICANN Bylaws. It will also be the first time that the EC Administration - comprising a representative from each of the EC's five Decisional Participants - will be conducting a Community Forum in accordance with the new procedures spelled out in the Bylaws.
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Staff Leader: Mary Wong
Staff Facilitator: Nathalie Peregrine

This is a Face-2-Face meeting of the CCWG Internet Governance. It will address the work programme of the CCWG (including participation at the IGF) and also discuss the revised charter and on-going work at the Board Working Group on Internet Governance.
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Staff Leader: Nigel Hickson
Staff Facilitator: Nigel Hickson

The new gTLD Program established auctions as a mechanism of last resort to resolve string contention (Competition between 2 or more applicants for TLDs). Most string contention sets (approximately 90% of sets scheduled for auction) have been resolved through other means before reaching an auction conducted by ICANN through ICANN's authorized auction service provider. It was recognized from the outset that significant funds could accrue as a result of several auctions. As such, these auction proceeds have been reserved and earmarked until the Board authorizes a plan for the appropriate use of the funds. These proceeds are to be considered as an exceptional, one-time source of revenue. The ICANN community has chartered a Cross-Community Working Group (CCWG) which has been tasked to develop a proposal for eventual consideration by the ICANN Board on the mechanism(s) that should be created to allocate the new gTLD Auction Proceeds. This is a face-to-face meeting of the CCWG which is open to anyone interested to observe and participate in. For further information, please see https://community.icann.org/x/yJXDAw.
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Staff Leader: Marika Konings

Organizations are expected to implement the General Data Protection Regulation (GDPR) by 25 May 2018. The GDPR harmonizes data privacy laws across all member states of the European Union, with the goal to protect and empower all EU citizens’ data privacy and is relevant for any person or entity that processes the personal data of EU residents. The purpose of this cross-community session is to explore the impact of the GDPR on the domain name industry and its users. A moderated discussion on the following 3 topics will take place: 1. introduction on the GDPR and its impact on the business 2. How the GDPR affects registrants, and services by registries and registrars: looking for practical solutions 3. Potential impact on current ICANN-related work
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Staff Leader: Bart Boswinkel
Staff Facilitator: Kimberly Carlson

The Cross Community Discussion – Geographic Names at the Top-Level sessions will be a chance for the community to discuss and consider the topic of geographic names at the top-level of the DNS, an area where there are divergent views amongst the community organizations, and even amongst those within their respective organizations. During the 2012 round of the New gTLD Program, country or territory names as defined in the Applicant Guidebook, were not permitted. Certain other Geographic names, as defined in the Applicant Guidebook, were permitted when accompanied with supporting documentation. There are currently several efforts underway that are separately looking at how geographic names should be handled in the future, with some focusing on different aspects of the topic. The New gTLD Subsequent Procedures PDP WG is seeking to facilitate a community-wide dialogue that allows for the community to collaborate, understand the various needs, and to consider and debate proposals to address geographic names at the top-level in future new gTLD procedures; The goal of the session is to work collaboratively with the community to develop a consensus-driven compromise solution. Agenda: https://community.icann.org/x/xAffAw
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Staff Leader: Steve Chan
Staff Facilitator: Terri Agnew

Background and importance In Helsinki, at the previous policy forum, a successful dialogue kicked off on the Operational side of ICANN's OPS Plan and Budget, during a session held under the auspices of the ccNSO. Following the public comment period on the ICANN FY2018 Budget and/or Operational Plan, suggested is to continue the dialogue on, potentially: o PTI budget and long term planning o ICANN international engagement follow up, including regional offices and hubs strategy o New gTLD programme estimates
Session goals and expected outcomes This type of dialogue is intended as part of ICANN's regular planning processes. The session is organized to provide a basis for the community dialogue.
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Staff Leader: Bart Boswinkel
Staff Facilitator: Bart Boswinkel

There is currently a wide variety of understandings about:
a) what ICANN's priorities are
b) who is responsible for establishing the priorities
Some sense of priorities is available from discussions with the ICANN Board, ICANN Staff, and from the Strategic and Operating Planning framework.
But they are all asserting different priorities, and as a result different audiences get different messages. The whole ICANN system (Board, staff, community) would benefit from clear priorities. There would be less risk of volunteer burnout, less confusion about what needs to be done, and less pressure on the ICANN organisation / ICANN staff to meet many and ever-growing needs, if there was an agreed understanding for how priorities are set.

Session goals and expected outcomes
Goal: to secure agreement from across the ICANN system about how to establish priorities for the organisation in future.
Expected outcomes:
o participants hear the different perspectives from Board, staff, community leaders about what happens today and what should happen
o community dialogue converges around an agreed approach, or exposes differences of opinion about how priorities should be set
o the community, staff and Board can then take account of this dialogue and continue it, or implement the consensus, whichever is applicable
. o Potentially an agreement to a single set of priorities that can be documented, including where the priority came from and when it was agreed.
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Staff Leader: Bart Boswinkel
Staff Facilitator: Bart Boswinkel

In an effort to provide consistency and improve clarity, ICANN Organization has undertaken an effort to describe and document via flowcharts several key processes where the Organization and Community have a high degree of interaction. Please join us to discuss these processes, review the documents and ask any questions you have, on Thursday, June 29th at 0800 local time in Ballroom 3. If you are here in person, the posters will be displayed in the gallery area between the main meeting rooms throughout the entirety of the meeting, for an opportunity to review, provide input, and help with further alignment on these processes. If you are participating remotely, a link will be provided for you to review the flow charts during or in advance of the session.
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Staff Leader: Theresa Swinehart
Staff Facilitator: Diana Middleton

The Cross Community Discussion – Geographic Names at the Top-Level sessions will be a chance for the community to discuss and consider the topic of geographic names at the top-level of the DNS, an area where there are divergent views amongst the community organizations, and even amongst those within their respective organizations. During the 2012 round of the New gTLD Program, country or territory names as defined in the Applicant Guidebook, were not permitted. Certain other Geographic names, as defined in the Applicant Guidebook, were permitted when accompanied with supporting documentation. There are currently several efforts underway that are separately looking at how geographic names should be handled in the future, with some focusing on different aspects of the topic. The New gTLD Subsequent Procedures PDP WG is seeking to facilitate a community-wide dialogue that allows for the community to collaborate, understand the various needs, and to consider and debate proposals to address geographic names at the top-level in future new gTLD procedures; The goal of the session is to work collaboratively with the community to develop a consensus-driven compromise solution. Agenda: https://community.icann.org/x/xgffAw
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Staff Leader: Steve Chan
Staff Facilitator: Terri Agnew